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Payment by cash

The in-cash and urgent purchase of small quantities of material (excluding books) are handled by the FONDO ECONOMALE (payment by cash).

This kind of purchase must be previously authorized by the Director or by the administrative responsible. The request can also be submitted by email. Any request not approved will not be refunded.

The cashier will upload the fillable form on the ” LIBRO FIRMA ” tool, it must be signed by the responsible of the fund who accepts the accounting charge on his experiment.

The form must be submitted within 30 days from the payment.

Once the signature cycle has been completed, the applicant will submit the reimbursement form together with the receipt. HERE the operating manual.

Documents eligible for reimbursement:

 – “Fiscal bills or tickets” or “Courtesy receipts”, which must necessarily contain all the information needed to identify the product purchased (items such as “miscellaneous” or “generic product” are not eligible) and for a maximum amount not exceeding 250 Euro VAT included.

– “Tax receipt” or “electronic invoice” under split payment headed to INFN for amounts exceeding 250 Euro (exceptional cases authorised beforehand).

 

Not accepted: both non-fiscal bills and receipts, which are not clearly readable, as well as invoices on paper because since 31/3/2015 INFN can accept only electronic invoices sent via the Revenue Agency’s system to the codes:

INFN Bologna: SAJFQQ
INFN CNAF: 9X2TEP

Concerning all invoices issued by suppliers located in Italy the VAT.Reverse Charge SPLIT PAYMENT will be applied as for DL 50.2017 article 1.

INFN will pay the supplier for the net amount and it is liable for the VAT due,

Invoices not under split payment will be refused.

The correct header of the invoices is as follows:

ISTITUTO NAZIONALE DI FISICA NUCLEARE
SEZIONE DI BOLOGNA (or CNAF)
Viale Berti Pichat 6/2 – 40127 BOLOGNA
C.F. 84001850589                                                       

Invoices should report:

Terms of payment MP01 cash (as paid in advance by the person concerned only taxable amount)

Not fiscal bills or receipts, not clearly readable, invoices not accepted or addressed directly to people instead of the Institute will not be accepted.